Utilise Your Storage Space For Your Business Documents!
June 8, 2018

All Size Sheds

If you’re involved in the day to day running of a business, you’ll be familiar with the never ending torrent of paperwork that come with it. If you’re short on space around the office, then storing business documents onsite can be simply impossible. That’s why a lot of businesses turn to off-site self storage for their documents. And that’s a great solution! But, like anything, there is a certain way to store documents that will maximise your convenience. It’s all pretty straightforward too. So have a read through our tips to store documents and think about how they can help your system.

Most tips to store documents deal with classification and organisation – here are our tips

If you’ve researched other tips to store documents, you’ll be aware that classification and organisation are key. But that doesn’t mean you should have a needlessly complicated system of classification. Remember, other people will probably need to access these files later on. That means your system should be easy for anyone to identify. We recommend something basic like alphabetical order, or date. And whatever you choose, make sure it’s well signed!

It’s important to store paperwork securely – these tips to store documents can help with that

If you’re thinking about saving some money on storage and keeping documents in your garage, think again! Sure, it might be the cheap option. But it simply doesn’t afford your documents the security they need. Security is probably the most important of our tips to store documents. And the best way to keep your documents securely
is at a self storage facility. There, you can keep your documents under lock and key, with the added benefits of security patrols and CCTV. When you put it like that, the cost doesn’t seem too bad at all!

These are our tips to store documents without having to worry about mould

Mould is the scourge of all paperwork and there’s nothing worse than having to flip through dusty, musty documents. So what are some tips to store documents without mould? Our first piece of advice is to make sure the paper can breathe – don’t keep it in plastic where moisture can recirculate. Our second, and most important, piece of advice is to choose a secure, dry storage unit and some sturdy shelves. This will keep your documents up high and away from any moisture. It’s also worth dusting the shelves and documents every now and then.

When you store documents, you should set strict timeframes – you can’t store them forever!

Storing documents is a constant battle – it’s not a set and forget solution. The most important thing to remember is that you will have more and more documents coming into storage every week. That’s just the nature of the beast! So if there are some coming in, there will need to be some coming out too. We recommend working out how long you need to keep your documents for reference. Based on that, you can determine when it is appropriate to have them disposed.

Remember, the government has tips to store documents for tax purposes – keep them in mind

Before you rush to get rid of your documents, though, you need to remember that they may be necessary for tax purposes. There are regulations that specify how long certain financial and employment documents need to be kept. These regulations are in place so that if government departments, like the tax office, have any issues, you have all the necessary information on hand. So do some research and make sure you’re on top of the rules. That can save you any run-ins with the authorities in the future.

Other articles

How to pack & store video games – easy step-by-step guide

Whether you’re a regular gamer or hard-core collector, it’s important to know how to pack and store video games. Proper video game storage is essential for keeping your games in good working condition, which helps to prolong their lifespan and maintain their value. To...

read more

How to store leather jackets properly [step by step guide]

Leather jackets are a fashionable yet expensive wardrobe investment, so you want them to last! When the weather warms up, it might be tempting to follow the process you normally do when storing your winter clothes. However, leather jackets require particular care to...

read more

Are self storage units safe? What affects self storage safety

If you’re thinking of putting some of your things into storage, you might be wondering about the level of self storage safety. Are self storage units safe? Or is there a chance you’ll open your unit to find all of your things stolen? Thankfully, most self storage...

read more

What is mobile self-storage? Benefits, sizes & costs

Whether you are relocating to another home or down-sizing your office space, there is no doubt that self-storage has many benefits, including being convenient, practical and secure. But there is an alternative to stationery self-storage units — mobile self-storage....

read more

What does self storage cost? What you can expect to pay

Whether you are considering self-storage for personal or business use, it has a range of fantastic benefits. It is convenient, practical, secure, flexible, can reduce clutter, and in terms of self-storage for business, can enhance office space to allow for expansion....

read more

How does self storage work? The essentials explained [guide]

Thinking of hiring a self storage unit? Here’s a breakdown of how they work, and what you’ll need to do to hire one. How does self storage work? Hiring a self storage unit Self storage facilities want to make it easy for you, so they generally chat to you about three...

read more

Why self storage? | 8 reasons why self storage is useful

It’s amazing how quickly clutter can build up as we accumulate more belongings over the years. And eventually, it can cause a mess, increase your stress levels, and stop you from finding what you need when you need it. Using a storage facility has a range of benefits,...

read more

Decluttering before and after | Amazing transformations

Decluttering has shown to make you happier, less stressed, and more productive. We’ve written about the awesome benefits of decluttering before, and in this article, we wanted to show some impressive examples of how decluttering can transform a room. Clutter doesn’t...

read more

How to store necklaces without tangling them | 4 easy ways

From stylish accessories and tokens of love to family heirlooms passed down through generations, precious jewellery needs to be treated with care. This is especially the case with necklaces that have a tendency to get tangled, with the muddled mess taking a long time...

read more

Decluttering tips for hoarders | Expert guide

We’re all guilty of having an untidy home at one point or another, but when your possessions start to control your behaviour, there’s deeper issues at play. If you feel that each item you own has sentimental value, or may come in handy later, then you can quickly find...

read more